Parramatta Diocese Schools Invoicing Process
From the 6 December 2021, invoices for all schools in the Parramatta Diocese should be sent directly to the Catholic Education, rather than to schools.
The new process
- Schools generate a purchase order number (PO) and send it to us. This PO must be generated from the CEO financial system, TechnologyOne. We now ask for this in agreements, so this should reduce the need for follow up.
2. Mathspace invoice to invoices@parra.catholic.edu.au, and include:
- a PO number (please note during Phase 1 of this transition, PO numbers will only be required for CEO purchases and optional for school purchases)
- agreed trading terms
- a unique invoice number
- PDF format (downloadable links and Google suite products are not supported)
- one file per invoice preferred
3. The CEO will pay Mathspace directly, and the usual process for recording payment/ remittance can be followed.
Tips to get paid on time
- Advise CEO of your trading terms and ensure this information is provided on all invoices supplied by you
- Insist on the order confirmation by a PO number (TechnologyOne generated)
- Ensure there is a place to provide a PO number for online ordering
- Ensure a PO number is always stated on your invoice
- Forward all statements to accounts@parra.catholic.edu.au